---

Position Title:
City Administrator
Full-time –Exempt Position (Non-Union)

Definition:  The City Administrator (“Administrator”), under the direction, supervision and authority of the Mayor, is the executive officer and liaison officer for the City of Kittitas (“City”). This position directs the administration of City government functions and services, and provides leadership in the long- and short-term goals of the City.

Reports to:
Mayor

Position Summary:
Under the general direction of the Mayor, the Administrator manages, coordinates, formulates and monitors internal operating policies that facilitate achieving efficient and fair delivery of services for the City.  The City Administrator must coordinate and direct various City staff and departments.  In conjunction with the Mayor and City Clerk/Treasurer, the Administrator must prepare and submit the annual budget for the City. The Administrator is responsible for all purchases and expenditures by City offices, departments, commissions and boards in carrying out the requirements of City ordinances, resolutions and policies of the City Council. The City Administrator is expected to participate in community activities and events involving the City, and to attend meetings (which may occur morning, noon, and/or night), both in the City and in the surrounding community. This position is also the primary contact for the news media for the City.

The Administrator is an executive management position that must be highly responsive and provide complex administrative support to the Mayor and City Council.  The Administrator must use a creative approach to expand City programs, services, and/or facilities, and to generate new revenue opportunities for the City. The Administrator is a direct representative of the City, and represents the City to the public, new media, aviation community and appropriate government entities.

Essential Duties and Responsibilities:
The City Administrator functions as an official representative of the City, in absence of the Mayor, which functions include but are not limited to the following areas of responsibility:

• Manage day-to-day activities of the City as directed by Mayor.
• Assure the highest quality of customer service possible to all citizens and customers of the City services.
• Provide administrative support to the Mayor, City Council and other City departments.
• Serve as personnel officer for the City, including the interviewing, hiring, training, discipline, and discharging, subject to the approval of the Mayor, of all City employees, except those employees and officers required by law to be appointed by the Mayor, or employees that are directed to report directly to the Mayor; planning, assigning and directing work; appraising performance; insuring programs and funding for staff development and training; addressing staff complaints and resolving problems.
• Participate in labor relations, and collective bargaining.
• Prepare and negotiate grants, agreements, contracts and leases on behalf of the City as authorized; utilizing legal counsel when appropriate.
• Oversee preparation of the City’s annual budgets and submit them to the Mayor and City Clerk/Treasurer for approval by the City Council.
• Supervise purchases and monitor expenditures of City funds to ensure conformance with approved budgets; review disbursements and purchasing procedures; in cooperation with the City Clerk/Treasurer, keep the Mayor and Council advised of the financial condition of the City and its future needs.
• Supervise all purchasing and expenditures by the various City offices, departments, commissions and boards.
• Budget and contract for capital projects as directed by the Mayor and/or City Council.
• Administer and coordinate all site, infrastructure, and facility planning, engineering, and construction activities of the City, including the activities of consultants, architects, engineers and contractors engaged in City facility design and construction.
• Overall monitoring of City programs and supervision of construction projects to ensure projects are completed in a safe, effective and efficient manner.
• Identify and develop opportunities to expand City programs, services, and/or facilities, and to generate new revenue opportunities for the City.
• Maintain strong working relationships with external agencies (including local School Districts and Kittitas County) and consultants on behalf of the City to ensure cooperative maintenance, improvement, and development of City programs and facilities
• Assist the Mayor and City Council in conducting the City’s business in all matters and perform other duties as the Mayor and Council may direct.
• Attend all meetings of the City Council and such other meetings as may be suggested or required by the Mayor.
• Recommend for adoption by the Mayor and City Council ordinances, resolutions, policies and/or measures the City administrator may believe necessary.
• Update, maintain and administer minimum standards and rules & regulations for operations within the City as needed.
• Promote the City in the community with news media, service clubs, etc.; serve as primary contact for media and community outreach (unless otherwise directed by the Mayor).
• Monitor current local issues with potential impacts on City operations and/or policies, and evaluating community needs and goals related to City purposes and authorities
• Always “on-call”.

Primary Work Location & Job Conditions

• The selected person will perform majority of work out of an office located at City Hall.
• Duties are primarily performed in an office environment, while sitting at a desk or computer terminal, or “in the field,” where there is exposure to heavy equipment, dust, noise, varying weather conditions

Desired Skills:

• Excellent organization skills.
• A personality style which emphasizes teamwork, inclusiveness, good judgement and a commitment to safety and efficiency.
• Ability to work independently without daily supervision.
• Experience developing and managing operating and capital budgets is preferred.
• Grant writing experience.

Minimum Qualifications:

• Bachelor’s a bachelor’s degree from an accredited university in business, finance, public administration, business management or a closely related field. A master’s degree is preferred.
• Must have at least 5 to 7 years city or county governmental managerial experience which includes responsibilities for operations, budgeting and managing personnel with a desired emphasis on Public Works, Public Work Projects, Economic Development, and Capitol Facilities Planning.
• Must have a working knowledge of government finance with proven experience in administering budgets and must also possess high level communication skills
• Must be able to establish and maintain cooperative and effective working relationships with persons and organizations holding diverse political, cultural, social and economic views both within and outside the City.
• Must possess excellent writing, negotiating, and presentation skills suitable for a wide variety of audiences, including government officials, elected officials, business executives or owners, and community members.
• Must be a self-directed and independent person who is able to identify issues, make sound decisions and implement as needed. At the same time, must be comfortable working in a team environment with internal City staff and other partner organizations and agencies.
• Must be comfortable working in a fast-paced environment where priorities may change rapidly. Must be able to handle multiple projects at the same time with enthusiasm, positive energy and accuracy all while remaining calm under pressure.
• Operate personal computers utilizing word processing, spreadsheet and graphics-based software applications.
• Possession of a valid WA driver’s license is required.
• Ability to travel and work flexible hours including evenings and weekends is required.

Salary Range:
Variable based upon experience. Budgeted not to exceed $80,000 per year
Benefits included (medical, vision, dental, and life insurance)
Position is currently funded for a term of two years. Funding after two years depends on budget and ability of Administrator to create funding to support the position.

Important Disclaimer Notice:
The job duties, responsibilities, skills, functions, experience, educational factors and the qualifications listed in this position description are representative only and not exhaustive of the tasks or assignments that an employee may be requested or required to perform in this position. The omission of specific job duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The City reserves the right to revise this position description at any time and to require employees to perform other tasks as circumstances or condition of its business, competitive considerations, or the work environment change. The position description does not constitute an employment contract and is subject to change as the needs of the employer and requirements of the job change.

Equal Opportunity/Affirmative Action Employer:
All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, political affiliation, disability status or any other non-merit factors. The City is also committed to diverse workforce, women, disabled persons, members of ethnic minority and other underrepresented groups are encouraged to apply.